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ecluding data from drill down

Denise Distel Jan 14, 2016 04:29PM PST

I want to run a drill down report but need to exclude one students referrals for the year...how do I do this?

1 Community Answers

Best Answer
Katie Jan 19, 2016 12:23PM PST

The Drill Down feature in SWIS provides a powerful tool for teams to be able to build precise summary or problem statements related to problem behavior reported across the school. It is important that users and decision-making teams receive coaching and support in using this tool appropriately, especially related to excluding student data.

In summarizing or identifying school-wide problems, excluding a specific student’s data should be avoided or used with great caution since all students are part of the school. In most cases one student’s data will not significantly alter the drill down findings, however the data can no longer be considered an accurate “school wide” picture since it purposely excludes one or more student(s).

In most cases, the Drill Down tool is used to locate school-wide referral patterns and problems by first identifying one “red flag” from the Core and Additional SWIS reports and adding it as a filter into Drill Down. In analyzing each report within Drill Down, other red flags are evaluated and (when appropriate) added as filters. The goal is to develop an accurate picture of the context(s) in which the problem is most likely to occur, who is most likely to engage, and why staff think it occurred (i.e., perceived motivation).

The SWIS User’s Manual provides basic information about the Drill Down Options. If data analysts were to need to exclude a person, Students & Staff is the type of filter used. Drag the Students item into the Exclude from Dataset box. Open the Students by double clicking on it, and then double click on the student to be excluded.

We recommend that the team be trained to look at all other variables first and analyze the data before and after excluding a student. This will allow teams to determine whether the problem is related to the individual student or is a larger systems-issue.


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