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Writing a referral

Kristine Aug 24, 2015 12:50PM PDT

Is there a way to document both major and minor offences on one referral form?
If not, can the referral document be modified to be able to include both major and minor offences on one form.

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Katie Aug 26, 2015 09:16AM PDT PBISApps.org Support Staff

Within SWIS, some schools may opt to allow more than one (e.g., 2-3) problem behaviors to be documented within a single referral. Staff indicate a primary behavior first and then also indicate additional behaviors to be documented. It is possible that a student may exhibit major problem behavior and also additional minor problem behavior within a single incident. In some cases this information may be worth recording on the referral form. Within SWIS however, the incident is identified as either a major or minor referral. In SWIS, all behaviors recorded in a referral must be either major or minor.

School teams will need to identify how best to collect this information in SWIS for systems-level decision making. One option would be to indicate the primary and additional major behavior(s) within the SWIS fields and then record the minor problem behavior(s) in the notes. Be sure to include all relevant stakeholders in these discussions since this will impact the referral process, form, data entry procedures, and report options across the school. What process will allow efficient collection of information and useful information for teams across the school or facility?

The principal purpose of SWIS is to inform the school-wide team (e.g., PBIS team, Universal, Tier I team) about the patterns of problem behavior across the school. Most often the primary or most severe problem behavior that occurred will provide the best source of information. Additional problem behaviors may be used to supplement data when a potential problem has been identified and more detail is needed about the problem and/or when a student is referred for additional targeted or individualized supports and greater detail is needed about problem behavior patterns.

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